Managing / Governing Docs
In early 2021, the Board of Directors made the decision that "this" website will be used predominantly for social information and news. Business documents will be moved to the York Properties website. For now, these documents are available on both sites.
 
FOR THE YORK PROPERTIES WEBSITE:
You will need to establish an account with York Properties.
If you need help, please contact York staff.
Their contact information is provided on the homepage of this site.
 
Once logged into the York site, select the menu bar  choice for "Documents".
The York web address is:
 
https://york.cincwebaxis.com/theVillas
 
Updated: 21-Mar-2021

Frequently Needed Documents

    (filename: 2021-05-05 Pool regulations and rules.pdf)
    (as of 05-May-2021)
 
    (filename: 2021-07-06 Clubhouse Rental Agreementpdf (Adobe).pdf)
    (as of June 2021)
 
     (filename: 2021-03-10 Architectural Application 20210310.pdf)
     (as of March 2021)
 
     (Filename: Landscaping Variance Request master 2021-02-01.pdf)
     (As of 01--Feb-2021)
 
Appendix A (Landscaping)
     (Filename: Appendix A 2019-08-18)
     (As of 26 August 2019)
 
In early 2021, it was agreed to use the York Properties "work order" process and to stop using the Villas "Repair - Request Form".
Please see the information on the header of this page.
Once logged into the York Properties website, select the menu function for "Account Info > Work Orders".
(20-Mar-2021)
 
Repair Request Letter / Instructions - link removed 2020-01-26; revision pending
    (filename: Repair Requests Letter to Villas.pdf)
    (as of 08 July 2019)
 
Repair - Request Form - link removed 2021-01-26 - revision pending
    (file name: Work Request Form 2020-10-12)
    (as of 10-12-2020)
 
Maintenance Responsibility Guide
    (filename: Maintenance Guide 2020-07-15.pdf)
    (as of 15-Jul-2020)
 
 
(section last updated 20-Mar-2021)

EMS Response - Medical Information Form

This form is intended to provide an EMS team with the needed information to respond to a medical problem. It is up to the individual completing this form to determine what information will or will not be provided. Please print the form and complete the appropriate information in advance to be prepared for a medical emergency.
 
 
(last updated 22 Jan 2019)

Community Management Documents

 
Current Rules and Regulations of the Villas                                                                        
    (filename: Rules and Regulations Amendments December 2019.pdf)
    (Board approved - December 2019)
 
Mediation Notice
    (filename: 2013-07-01 Mediation Notice.pdf)
    (North Carolina law as of 01 July 2013)
 
    (filename: 2017-02 Assessment Collection Policy.pdf)
    This document defines the rules for collection of COA dues by owners.
    (as of February 2017)
 
    (filename: 2019-2020 Master Insurance Policy Owner Info. Sheet.pdf)
    (as of September 2019)
(section last updated 18 Sept 2019)

Governing Documents

Background
 
In 2007, Cornerstone builders of Virginia filed its first of many legal documents for the building and management of the community to be called "The Villas of Wake Forest". Over the next 9-10 years, numerous additions and changes were made to those legal documents.
 
Please contact a community Board member if you have questions or want more information.
 

 
Initial Legal Documents creating / defining the community:
 
           (filename: Rules and Regulations Amendments December 2019.pdf)
           (Board approved - December 2019)
    
Additions and Changes to the "Articles..." and "Declaration..." documents:
 
  • Access Easement Agreement
      (filename: AccessEasementPrivatePublic.pdf)
      (filed in Wake County 28-Mar-2007)
     
  • 1st amendment
      (filename: VMG WF 1st Amendment to Decclaration-Leins,
                          Defects and Encumbrances.pdf)
      (filed in Wake County 16-Mar-2007)
     
  • 2nd amendment
      (filename: Bylawamendelection(d)removed.pdf)
      (filed in Wake County 26-Mar-2010)
     
  • 3rd amendment
      (filename: LeasingDeclAmend.pdf)
      (filed in Wake County 20-Nov-2013)
     
  • 4th amendment:
      (filename: DeclAmend4th.pdf)
      (filed in Wake County 13-Nov-2014)
     
  • 5th amendment:
      (filename: VMG Amendment to By-Laws to increase Board Size.pdf)
      (filed in Wake County 14-Oct-2016)
     

(section last updated 17 Sept 2019)